Updating the Ohio Educational Directory

Click here for PowerPoint version instructions.

Updating district and school personnel in OEDS.

Once you have navigated to your organization:

1. To add or change personnel, click on the Personnel tab. Next, click on the pencil next to the words “Click pencil to update personnel”
2. If the person listed in an existing role needs to be changed, scroll down to that position and click on the pencil next to the words “Associate different person to this role or change role status/start date/end date.” If it is a new position, click on the Add New Role button at the top of the page.
3. Now, search for the name of the employee. The person's last name and date of birth are required to perform the search. The system requires this search in order to determine if the person is already in the system. This prevents the same person from being entered in the system multiple times. Do not input too much information as it limits the search, for example: Mike Smith could exist in the system as Michael Smith, and searching for ‘Mike Smith’ would not display the proper results. After entering the name, click on the “Search” button.
4. If the person is already in the system, the name will be in the Existing Person drop-down box. Click on the word “Select” next to the words “Existing Person.”. If the person does not currently exist in the system, a message will display stating so.
5. If the correct name is listed, select the name and continue.
6. If the correct name is not listed, click on the Establish New Person button. This will bring up the Establish Person screen. Enter the correct name, last four digits of the social security number and birth date. Click on the Add Person button.
7. This will take you back to the search screen. If the name was entered manually, it will now be in the Established Person drop-down box. Click on the word “Select” and highlight the name.
8. Select the appropriate title from the “Role” drop-down list. The positions listed are the only roles available. You must choose from this list.
9. Next, select the Role Status.
10. Finally, click on the Update or Add Role button.

The correct name will now appear in the list of associated personnel. Please note that certain positions require an e-mail address. For these select positions, you will not be able to add personnel until the e-mail address has been entered.

For updating Superintendents, Treasurers or Principals, click here.

Deleting Roles in OEDS

1. To delete a role or person no longer associated to the organization, click on the Personnel tab. Click on the pencil next to the words “Click pencil to update personnel.”
2. Scroll down to where the person/role that is no longer with the district is listed.
   1. To keep the role listed and remove the name in that role, click on the icon next to the words “Set this role to vacant.”
   2. To completely remove the role and the person from the personnel listing, click on the icon next to the words “Remove role from this person.”

Repeat for each position as necessary.

If you have questions about the update process please contact your DA site or email OEDSR.Support@ode.state.oh.us.